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Records Division

Records staff provide a variety of services to department staff, governmental agencies, and to the general public. The integrity of the department’s records management system is paramount. Staff members provide checks and balances to ensure all crime reports and associated documents are stored and accessed properly.

Please refer to the hours provided to the right when seeking in-person assistance with any of the following:

Background Checks

Background checks can be obtained during office hours. Information provided within background checks is limited to Elgin’s jurisdiction. There is no charge; however, a valid driver’s license or other valid photo identification will be requested. 

Fingerprint Cards

Fingerprinting can be obtained on Mondays between the hours of 1:45 pm – 4:45 pm at the police department information desk.  There is a $10.00 fee for each fingerprint card whether the card is self-provided or not.  The fee is paid at the Records Division which is located off the main lobby.  In the event the Records Division is closed due to a holiday, fingerprinting will be offered on the following Monday. This service is provided to Elgin residents only.  A current photo identification card is required.

Obtain a Police Report

To request a copy of a police report, a Freedom of Information Act Request Form must be completed.  It will take up to 5 business days to process the request. You will have the option of picking up the documents, having them e-mailed or mailed to you.

Obtain a Traffic Accident Report

To obtain a traffic accident report from the Elgin Police Department, the fee is $5.00. Or, visit www.buycrash.com. An online report can be purchased from docview to avoid visiting the police department. Reports are usually available 1-4 days from the time of the accident.


Russ Matson
Director of Administration
Russ Matson

(847) 289-2688

Deputy Director of Records
Maureen Kehoe
(847) 289-2576

Main Line

(847) 289-2575

To send a fax,
(847) 289-2589

151 Douglas Ave.
Elgin, IL 60120


Monday through Friday
8:00 a.m. - 5:00 p.m.