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Special Events Planning Guide

Overview
Thank you for your interest in hosting your special event in the City of Elgin.  We are committed to making the special event application process as efficient and smooth as possible. Our staff will work with you along the way, advising you on available resources and assisting you in any way possible to assure a successful event.

The special event planning guide below is a complete resource for planning your event. However, you won’t need to print the entire guide for every event you host. Below, please see links to individual forms for applications. These forms can be filled out on line and printed, or can be saved and emailed.

Contact
For any questions please contact the Special Events Department at (847) 531-7056.

Special Event Planning Guide

The special event planning guide is a guide to explain in detail the questions that need to be answered on the permit application. This document contains all the city’s policies and procedures.

Permit Application
If you are planning to conduct an event on city property, please fill out a permit application and return it at least 60 days prior to the event. Please include a layout of the event. You can reference the special events planning guide for detailed information.

Temporary Food Application
If you are planning to serve or sell food at your special event, please fill out the temporary food application and return it no later than seven days before the event. Please note that there is a fee involved.

Tent Application

If you are planning to use or rent tents larger than 10-by-10 feet, please print the tent application and submit it with a flame-resistant certificate for the tent within 14 days of the special event.

Banner Application
If you would like to reserve dates for a banner advertising your event on Chicago Street or Highland Avenue, please fill out the banner application. The dates are first come, first served. The banner will be hung over the street by our public works department.

Street/Parking Lot Closure Application

If you are planning to close any City streets or parking lots for your event, please fill out a street/parking lot closure application form and return it to the City Manager’s Office at least 10 days before your event.  Please reference the special events planning guide (pages 9-11) for more information.

Block Party Application

If you are planning to close any City streets or parking lots for your event, please fill out a street/parking lot closure application form and return it to the City Manager’s Office at least 10 days before your event.  Please reference the special events planning guide (pages 9-11) for more information.
**$10 Application fee is waived for National Night Out.**

Film Application
If you intend to do filming on public property please fill out a film application form and return it to the City Manager’s Office.  Please note that if you intend to close any city streets of parking lots you will need to complete a street/parking lot closure application form in addition to the film application.

Carnival Application
If you are planning a carnival please fill out a carnival application form and return it to the City Manager’s Office along with a proposed site layout.  This application must be received by the City at least 60 days before the proposed start of your carnival.  Please reference the special events planning guide for more information on completing this permit.

Liquor License
If you plan to serve liquor at your event, Liquor License Applications must be submitted 60 days prior to an event. Please contact the City Clerk’s Office at (847)931–5660 for permit information, fees, and regulations.