About City Council Meetings

Meetings

As one of the best ways to stay informed of City business, the Elgin City Council welcomes all members of the community and public to attend a City Council meeting. Regular City Council meetings are generally held the second and fourth Wednesday of each month beginning at 6:00 p.m. in the City Council Chambers of City Hall, at the Robert Gilliam Municipal Complex, 150 Dexter Court. The schedule for the current year can be found here.

Special Meetings

As needed, special meetings are held and will be announced by the city clerk. Meetings of the Elgin City Council and its boards and commissions are open to the public. Agendas are posted on the bulletin board on the second floor of the City Hall’s south wing and on the city’s website

Committee of the Whole Meeting

The Committee of the Whole meeting typically begins at 6:00 p.m. The Committee of the Whole is a less formal meeting that gives the City Council an opportunity to discuss items and ask questions before an item moves forward in the process for a final vote. The City Manager, City Staff and citizens often make presentations and recommendations to the City Council.

Regular Council Meeting

The regular council meeting usually starts at 7:00 p.m. At this point the City Council formally acts on ordinances, planning and zoning issues, contracts, bids, etc. Items from the Committee of the Whole are placed on regular City Council agendas once they receive a vote to move the items forward. Typically, there is a two week period between the time an item is approved at Committee of the Whole and the time it arrives at the regular City Council meeting. Items on the consent agenda are passed in one motion. The consent agenda allows the City Council to efficiently deal with routine matters. Any member of the City Council may have an item removed from the consent agenda for discussion. There are instances when the City Council needs to adjourn into executive session. These executive sessions are allowed by statute to discuss only a limited number of issues, including property acquisition and sale, personnel, and litigation.

Public Input (Recognize Persons Present)

At each regular City Council meeting, time is set aside to recognize persons present. Citizens wishing to address the council are asked to sign up on a form available at the entrance to the council chambers. Before the meeting begins, the city clerk will present the list to the Mayor. Speakers are limited to three minutes each.

Agendas and Minutes

Agendas are available from the city clerk 48 hours prior to before a regular meeting. Minutes of meetings are available no later than ten days after being approved by the City Council.

Watch City Council Meetings

Elgin City Council meetings stream live online, and are available after each meeting. The City's cable access channels 17 (Comcast and WOW) and 99 (AT&T) also runs each City Council meeting immediately following the meeting until the next scheduled meeting.

About the Council Manager Form of Government in Elgin

In 1954, the City of Elgin was the first city in Illinois to adopt the council / manager form of government by referendum. Under the council / manager form, the City Council has the role for formulating policy, approving the budget and levying taxes. A professional city manager also makes recommendations about the possible direction, services and policies of the city and council. The mayor and eight councilmembers are elected at large in staggered four year terms.